Welcome to the Dental Board of California

Sponsored Free Health Care Events

NOTE: This page remains under construction and will be updated as the Board rolls out more information. The Board welcomes you to please check back often.

The Dental Board of California (Board) is pleased to announce that on December 7, 2012 the regulations for out-of-state licensed dentists (DDS) to seek authorization to participate in sponsored free health care events will go into effect. This regulation specifies the requirements and procedures to authorize out-of-state dentists (DDS), who possess valid, current, and active licenses, to participate in sponsored free health care events for uninsured or underinsured people on a short-term voluntary basis in the State of California.  This regulation is in accordance with Business and Professions Code Section 901. The following information is meant to serve as a summary of the program and the requirements; however, all interested parties should read the full text of the legislation and the regulations.

 

ENACTING LEGISLATION:

On September 23, 2010, Governor Arnold Schwarzenegger signed Assembly Bill 2699 (Chapter 270, Statutes of 2010), enacting Business and Professions Code Section 901 (“Section 901”), which took effect January 1, 2011.  Section 901 provides an exemption for a health care practitioner, licensed or certified in another state, from the licensing and regulatory requirements of the applicable California healing arts board.  To be exempted from California licensure requirements, a health care practitioner must provide services at a sponsored healthcare event to uninsured or underinsured people on a short-term, voluntary basis.  Section 901 requires the out-of-state health care practitioner to seek authorization from the applicable healing arts board in California and provides the regulatory framework for the approval of an out-of-state health care practitioner and a sponsoring entity to seek approval from the applicable healing arts boards.  However, each individual healing arts board is responsible for promulgating regulations to specify the requirements for the approval of an out-of-state practitioner and a sponsoring entity. 

To view Assembly Bill 2699 (Chapter 270, Statutes of 2010), please click here.

 

GOVERNING BOARD REGULATIONS:

Although AB 2699 became effective in 2011, the program could not be implemented until regulations were in place. The Board has adopted Sections 1023.15, 1023.16, 1023.17, 1023.18 and 1023.19 of Title 16 of the California Code of regulations to implement to provisions of Section 901. Click on this link to view the regulations.  These regulations only apply to out-of-state licensed dentists (DDS). Other health care professionals should check with the appropriate California licensing board for eligibility requirements to participate in free health care events.

SPONSORING ENTITIES

Sponsored events may be sponsored by either a “sponsoring entity” or a local government, or both. Sponsored events provide health care to the public without compensation to health care practitioners and must not exceed 10 calendar days. 

A “sponsoring entity” means a non-profit organization organized pursuant to Section 501(c)(3) of the Internal Revenue Code or a “community-based organization”.

A “community-based organization” means a public or private nonprofit organization that is representative of a community or a significant segment of a community, and is engaged in meeting human, educational, environmental, or public safety community needs.


Registration Form: A sponsoring entity that wishes to provide, or arrange for the provision of, health care services at a sponsored event shall register on the “Registration of Sponsoring Entity Under Business & Professions Code Section 901,” Form 901-A (DCA/2014 - revised). The Board has delegated the registration process for sponsoring entities to the Department of Consumer Affairs.

To register, please download this form.

This form must be completed and submitted by the sponsoring entity at least 90 calendar days prior to the sponsored event. 

This form must be submitted to the Department of Consumer Affairs, as indicated on Page 4 of this form.

Local government and sponsoring entities requiring more information about registration for sponsored free health care events should contact the Department of Consumer Affairs at:

Department of Consumer Affairs
Attn: Sponsored Free Health-Care Events
Complaint Resolution Program
1625 North Market Blvd., Ste. S-202
Sacramento, CA 95834
Telephone: (916) 574-7950
Fax: (916) 574-8676
E-mail: CRP2@dca.ca.gov


Recordkeeping Requirements: Regardless of where it is located, a sponsoring entity is required to maintain, at a physical location in California, a copy of all records required by Section 901 as well as a copy of the authorization for participation issued by the board to an out-of-state practitioner. 

These records are required to be maintained for a period of at least five years after the date on which a sponsored event ended.  The records may be maintained in either paper or electronic form.  The sponsoring entity shall notify the Board at the time of registration as to the form in which it will maintain the records.  In addition, the sponsoring entity is required to keep a copy of all records required by section 901(g) of the Code at the physical location of the sponsored event until that event has ended.  These records are required to be available for inspection and copying during the operating hours of the sponsored event upon request of any representative of the Board. In addition, the sponsoring entity shall provide copies of any record required to be maintained by section 901 of the Code to any representative of the Board within fifteen (15) calendar days of the request.

Requirement for Prior Board Approval of Out-of-State Volunteer DDS:  A sponsoring entity shall not permit an out-of-state volunteer dentist (DDS) to participate in a sponsored event unless and until the sponsoring entity has received written approval of such practitioner from the Board.

Reporting Requirement: Within fifteen (15) calendar days after a sponsored event has concluded, the sponsoring entity is required to file a report with the Board summarizing the details of the sponsored event.  This report may be in a form of the sponsoring entity’s choosing, but is required to include, at a minimum, the following information:
(1) The date(s) of the sponsored event;
(2) The location(s) of the sponsored event;
3) The type(s) and general description of all health care services provided at the sponsored event; and
(4) A list of each out-of-state practitioner granted authorization pursuant to this article who participated in the sponsored event, along with the license number of that practitioner.

Fingerprinting of Out-of-State DDS Volunteers: Sponsoring entities should be aware that all out-of-state volunteer dentists (DDS) must be fingerprinted before an authorization will be granted by the Board. (See more information, below.)

 

OUT-OF-STATE DDS VOLUNTEERS

A person who is not licensed to practice dentistry in California but who holds a current, active, and valid license in good standing in another state, district, or territory of the United States to practice dentistry may seek authorization from the Board to provide such health care services at the sponsored event.

Note for California DDS Licensees: A DDS licensed in the State of California may volunteer to provide dental services at a sponsored event if your California license is renewed and current.  No further action is required before offering volunteer services.

Application Process and Fees: An out-of-state licensed DDS may request authorization to participate in a sponsored event by submitting to the Board a completed “Request for Authorization to Practice Without a License at a Registered Free Health Care Event,” Form DBC-901-B (Revised 03/2014).

Out-of-state licensed DDSs, who are requesting authorization, are required to also furnish either a full set of fingerprints or submit a Live Scan inquiry to establish identity and to permit the Board to conduct a criminal history record check.  The applicant is required to pay any costs for furnishing the fingerprints and conducting the criminal history record check. This requirement applies only to the first application for authorization that is submitted to the board by the applicant.

If the application is approved, the Board will notify both the out-of-state DDS and the sponsoring entity that authorization has been given for the DDS to participate in a specific free health care event; the authorization period may not be for more than 10 days.

An out-of-state DDS must submit a new application and processing fee for each sponsored event at which he or she wants to volunteer.

To apply for authorization, download this form.

This completed form must be submitted by the out-of-state DDS at least 20 calendar days prior to the sponsored event. The form must be submitted to:

Dental Board of California
Attention: Licensing Unit
2005 Evergreen Street, Suite 1550
Sacramento, CA 95815

Every application form must be accompanied by payment of a non-refundable processing free of $30.

Fingerprinting Process and Fees: For consumer protection, California law requires all applicants to undergo a criminal background check.  All applicants must submit their fingerprints by either using the Live Scan system or by submitting two “classifiable” sets of fingerprints on cards.  Candidates residing in California must utilize the Live Scan system.

Candidates residing out of California may either come to California and utilize the Live Scan system or submit their fingerprints on fingerprint cards.  Fingerprint cards will be provided by the Board upon request.  If submitting by fingerprint cards, you must include a processing fee of $49 made to the Dental Board of California.  If processing by Live Scan, you will pay the $49 processing fee directly to the Live Scan agency.

Board regulation requires two “classifiable" sets of fingerprints to complete the application. Classifiable means that the prints can be "read" by the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). Fingerprints are more likely to be classifiable if they are taken by a large local law enforcement agency such as a police or sheriff department.

After the fingerprint cards are complete, forward the cards and processing fee to:

Dental Board of California
Attention: Licensing Unit
2005 Evergreen Street, Suite 1550
Sacramento, CA 95815

Once received at the Board, the fingerprint cards will be forwarded for processing.  The average processing time for fingerprint cards is 30 business days.

Requirement of Notice to Patients: Each out-of-state DDS authorized to participate in a sponsored event and provide dental services at the sponsored event pursuant is required provide a written notice to each patient or prospective patient prior to performing any services.  This notice may be in a form of the out-of-state DDS’s choosing, but it is required to be in at least 12 point font and include, at a minimum, the following information:

  1. The state, district, or territory where the out-of-state practitioner is licensed in good standing;
  2. The name of each governmental agency that has issued the out-of-state practitioner a license to practice dentistry and the effective dates of each license;
  3. The out-of-state practitioner’s license number(s);
  4. The dates the out-of-state practitioner is authorized to practice by the board; and,
  5. A disclosure that states:  “The Dental Board of California has only authorized me to provide services under my license from another state and only at this free health care event for a period not to exceed ten (10) days.”

This notice is required to be provided separate and apart from all other notices or authorizations that a patient may be given or required to sign and shall be retained by the patient.

FOR MORE INFORMATION:

Sponsoring entities requiring more information about registration for sponsored free health care events should contact the Department of Consumer Affairs at:

Telephone: (916) 574-7950
Fax: (916) 574-8676
E-mail: CRP2@dca.ca.gov


Out-of-state DDS volunteers requiring more information about registration for sponsored free health care events should contact Jennifer Jackson, Licensing Analyst, at:

Telephone: (916) 263-2300
Email: dentalboard@dca.ca.gov